The purpose of the Lora McMahon King Heritage Room is to acquire, preserve, and make available for use items related to the history of
Using the Heritage Room
The Heritage Room collections are housed in a closed stacks area. Generally, cataloged items such as books, periodicals, and other published items may be retrieved for researchers by any library staff member during regular library hours. Photographs, manuscripts, and other archival materials are available by appointment with the Heritage Room librarian (currently the library director). All researchers will be asked to abide by the Heritage Room and Collection Usage Policy and to complete the Patron Sign-in and Log Sheet each time they visit.
Locating Heritage Room Resources
Periodicals, books, and other published material may be searched for in the Library Catalog. Cataloged items in the Heritage Room have call numbers beginning with the prefix G and a location designation of Heritage.
Manuscript and archival collections which have been processed can be found through the lists of completed registers.
Photographs may be searched in two different databases:
Many photographs in are not yet included in either database. Please contact the Heritage Room staff if you cannot find what you are looking for in either of these databases.
Archival collections for two Union College student publications are also avialable:
Union College institutional archives may be used only with the permission of the office from which the documents originated. The Retrieval Request form is used to facilitate requests. Please contact the Heritage Room librarian for information about policies and procedures relating to the use of institutional archives.
Obtaining Document Copies
Please consult with a library staff member prior to photocopying Heritage Room items. Some material is very fragile and can be irrepairably damaged by photocopying. If an item is deemed too fragile for photocopying, researchers may complete a Request for Duplication Form and Heritage Room staff will determine the best method for making copies. To request copies of photographs, please use the Visual Image Order Form.
Donating to the Heritage Room
Union College accepts unrestricted gifts of books, periodicals, photographs, manuscripts, memorbilia, and other items which match the Heritage Room collection development policy. Items which duplicate current holdings, require care beyond the expertise of library staff, or require maintenance beyond the resources of Union College may be declined. Instead an alternative archival repository may be recommended. Please contact the Heritage Room staff for more information on making a donation.
The information on this page is intended to assist Union College staff and faculty in managing and organizing old records in preparation for deposit in the Heritage Room. Prior to beginning any archival project, please consult with the Heritage Room librarian.
- Institutional Archives Policy
- Institutional Archives Procedures
- What to Throw Away
- Retention Schedules by Record Series