Dealing with Spam
- We WILL NOT eliminate any email EXCEPT email on a blacklist.
- We WILL mark all email as [SPAM] that fits our filters. These filters will be set to the highest sensitivity.
- This email WILL BE DELIVERED to you with [SPAM] inserted at the beginning of the subject.
- You should create a rule to send this [SPAM] marked email to your Junk Folder.
- If you find needed email in your Junk Folder that you feel is valid, you may create another rule to send it to your Inbox. If you create such a rule, that email will appear in your Inbox even though it is marked as [SPAM].
These procedures should reduce the amount of unwanted email that you find in your Inbox but will allow you to retrieve a message that was not actually spam.
Creating a [SPAM] rule in Outlook Express
- Click on Tools, then Message Rules, then Mail
- Check 'Where the Subject line contains specific words' and 'Move it to the specified folder'
- Click on 'contains specific words' and enter [SPAM] (Note square brackets must be used)
- Click Add, then OK
- Click on 'specified', then highlight Inbox and then click on New Folder
- Enter Junk E-mail and click on OK four times
Creating a [SPAM] rule in Outlook
- Click on Tools, then Rules and Alerts
- Click on New Rule
- In step 1, highlight 'Move messages with specific words in the subject to a folder'
- In step 2, click on 'specific words' and then enter [SPAM] (Note square brackets must be used)
- Click Add then OK
- In step 2, click on 'specified' and highlight Junk E-mail folder
- Click OK then Finish, then Apply, then OK
To test your rule, send yourself an email with the subject of [SPAM]. Click on Send and Receive. It should appear in your Junk E-mail folder.
If you read your email from home using WebMail you WILL see all [SPAM] marked messages. If you forward your email to another provider you will have to create the appropriate filters.