Policy and Procedures

Accommodation Approval

In accordance with Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act as amended in 2008, and the guidelines set by the Association on Higher Education and Disabilities, the process for determining appropriate accommodations depends on the needs of the student with a disability.  Additionally, every student’s situation is different and therefore the lack of documentation will not prevent a student from meeting with the TLC.

Determining appropriate accommodations is not meant to be an obstacle for the student with a disability; rather, it is intended to support the student with a disability without jeopardizing the integrity of course requirements.

The type of documentation required will be determined by the director of the TLC and based on each individual student needs.  Eligibility for reasonable accommodations may be determined through an interview, observation of such disability, and/or documentation from a qualified professional.

Documentation may be required in order to determine appropriate accommodations. Essential elements for documentation include: completed by a professional, disability diagnosis stated within the documentation, and how the disability is altering such that an accommodation is needed

Exam Policy 

One of many accommodations the TLC provides is proctoring exams, quizzes and tests; therefore, teamwork is required between the student, instructor and the TLC staff. When a student is approved to receive accommodations for exams, tests and quizzes the student is required to submit a test request. This request must be completed within three to five business days before each exam, test, or scheduled quiz.  After the TLC has received the student’s request, an email will be sent to notify the instructor.

It is the responsibility of the instructor to read the notification from the TLC since details about the test time and other processes will need to be verified by the instructor. Accommodations for pop quizzes will be arranged between the TLC, student and instructor.

Additionally, instructors are expected to have the test available and delivered to the TLC at least 15 minutes before the test begins. When scheduling a test for a student with a disability, instructors shall not conflict with the student’s other class commitments. For example, asking a student to miss class in order to take an exam is unacceptable.

Arrangements for the delivery of exams, tests or quizzes will be determined between the instructor and the TLC staff. The student taking the exam will never deliver the test nor should it ever be delivered through inter-campus mail. Delivery of all exams to and from the TLC must be either hand-delivered or sent by email.  If a test is delivered after TLC office hours, the exam may be placed in the locked drop box directly outside the TLC office.

When a test is returned to the instructor, the TLC staff will request a signature from the person receiving the test.

Students taking evening classes need to work closely with the TLC and the instructor to make appropriate accommodations.

The TLC proctors exams only for students who qualify for testing accommodations.

Both the accommodation form and the test request form may be found on the TLC website or in the TLC office.

Approved Syllabus Statement

Students who have a disability and would like to request accommodations should schedule an appointment with the Teaching Learning Center at 402-486- 2506 or tlc [at] ucollege [dot] edu.

Academic Integrity

Proctoring exams includes notifying instructors when a student is found cheating. The TLC staff proctoring the exam will stop the exam, call the instructor, and report the details of the situation. The instructor will then inform the TLC how to proceed.

Course Substitution

In rare situations, a course substitution may be deemed as a verifiable academic accommodation. Such an accommodation is only approved for courses that are not an integral element to the field of study. A LEAD requirement conflicting with a verified academic accommodation may be met by substitution, but not generally by its waiver.

An approved course substitution means hours are met through another course. It is not a waiver, or a reduction to degree completion. A substitution may not be based on an audited or previously failed course. It is also important to understand that the accommodation is not intended to shorten the student’s opportunity for learning. Rather, the goal is to provide equal access to achieving the desired learning goal.

To maintain academic integrity, the process for requesting a course substitution begins with a discussion between the student with a disability and the TLC director. This initial meeting will verify the impact of the disability related to the materials of the course. After this is established, the student will submit a request for accommodation to the Vice President for Academic Administration. Each petition is reviewed on a case-by-case basis.

Dispute Resolution

Working together is in the best interest of all parties involved; therefore, resolving disputes over reasonable accommodations should be addressed in an informal and timely manner. 

Students are encouraged to resolve disability-related disputes by first contacting the Teaching Learning Center (disability services office) at (402) 486-2506.

Union College offers a formal procedure for students to lodge a complaint or grievance with the institution. This policy and procedure is located in the Union College bulletin and the student handbook.

Anyone who believes there has been an act of discrimination by the college on the basis of disability against any person or group may file a complaint with the:

Kansas City Office for Civil Rights
U.S. Department of Education
8930 Ward Parkway, Suite 2037
Kansas City, MO 64114-3302

Telephone: 816-268-0550 or 1-800-233-3247
TDD: 877-521-2172
FAX: 816-823-1404 
Email: OCR [dot] KansasCity [at] ed [dot] gov

Working Animals

Service animals are defined as individually trained animals that do work or perform tasks for people with disabilities. Union College will work as a team to review requests to accept service animals on campus. First, the request will be made through the Teaching Learning Center. The TLC director and the student will inform the Dean of Students and the Academic Dean of the request. The TLC director will work with the student with a disability to register the service animal and review the handler responsibilities. Each service animal is required to have identification tags and current health and vaccinations records. The student must provide appropriate care and cleanup, limit disruptions, keep the service animal on a leash and under the handlers’ control, and be responsible for all damages incurred by the service animal. After appropriate information has been gathered the TLC Director, the Dean of Students and/or the Academic Dean will review the request.

(For more information on Service animals refer to http://www.ada.gov/service_animals_2010.htm)